Step-by-step plan for choosing the right billing software for your company

Preparing and sending invoices is something that takes a lot of time, but that you depend on if you want to make money. In addition, when your company is doing well and you send a lot of invoices, it is sometimes difficult to keep an overview of your invoices. Moreover, you probably also regularly receive invoices that you do not want to forget, since there are often (financial) consequences.

In short, it is important to structure your company around the payment, preparation and sending of invoices. It can help you enormously to use billing software to structure your billing flow. How to choose suitable invoicing software for your company in 7 simple steps? You can read it in this article.

Step 1: Learn what a billing program is

With an invoice program you make it easier for yourself to process and keep track of all invoicing. It stores invoices digitally and always makes a backup, sometimes also in the cloud, giving you the peace of mind that you won’t miss or lose anything.

Step 2: Weigh all options

There are a lot of good invoicing programs, but for some entrepreneurs invoicing with Excel can also be sufficient. This may be the case, for example, with sole proprietorships or other entrepreneurs who do not have to send many invoices. Paid online software can offer a solution for entrepreneurs where the number of invoices increases to a level that makes it confusing. The paid software will save a lot of time and give a more professional look. You can read more about our favorite billing programs at the bottom of this article.

Step 3: Consider what your invoice program must meet

When you grow as a company, your customer base also expands. This automatically results in an increase in the billing flow. This is also the moment that you switch to an online invoice program. In this step it is important that you look at where you can achieve the most profit with regard to your invoicing. So make sure you purchase an invoice program that offers functions that suit your situation.

Step 4: Discover the other functions of an invoice program

Invoicing programs often have more functions than you think you need in advance, but which can give your business a boost. For example, with some programs it is possible to convert quotations into invoices, so that they always have the same style. This gives your documents a very professional look. In addition, it saves time, because your invoice is always ready in a template and it excludes human errors.

Step 5: The financial picture

The price of an invoicing software depends on the requirements you set and the functions that the program must contain. So it is good to think about what an invoice program should bring you and your company, and how much it is worth to you. There are free programs available, but of course they offer considerably fewer functions. In our opinion, therefore, less suitable for entrepreneurs who are looking for a good solution for their invoicing.

Step 6: Put everything together

When you have gone through all the steps above, it is useful to see which advantages and disadvantages an invoice program has. In general, the biggest advantage of a billing software is that it saves time. In addition, it provides overview and structure to your invoice flow and gives your invoices a more professional appearance. In addition, it saves money in some cases, you can invoice anytime and anywhere, you can make a link with your bank and also with your accounting software. The only downside to an invoice program is that you have to pay for it.

Step 7: Make a decision

Now the last step is to make a decision. If all goes well, you now have insight into all your wishes and you know exactly what a program must meet. Think carefully about whether you actually need features, because the more features your billing program has, the higher the price of your plan will be. When you’re ready, quickly take out a subscription and enjoy the endless benefits of a billing software!

Our favorite programs for processing your invoices

The range of billing software is large. This makes it difficult to choose which program suits you best. To help you find a suitable software, we have highlighted our favorite ones for you.

AFAS SB+

AFAS is a renowned brand when it comes to accounting and invoicing software. You can go to AFAS SB+ for almost any software that helps your company take it a step further. The standard package of AFAS SB+ is already very complete and you can purchase it for a fixed amount per month.

e-Bookkeeping.nl

e-Boekhouden.nl has a very complete software for invoicing, which has an enormous number of functions and can link many of your business processes together. With the e-Boekhouden.nl software you keep your invoicing in your own hands, but it becomes a lot clearer. Guaranteed to save you time for other important things!

Rompslomp.nl

On Rompslomp.nl you can create and send invoices yourself. In this way you can ensure that standard texts always come back and apply your own house style, which gives a very professional look. This software from Rompslomp.nl is fully equipped for invoicing, which makes this a very complete package.

Team leader

With Teamleader you can keep almost your entire organization in one place. For example, you can make quotations, keep track of deals, arrange projects, but of course also send invoices. Your invoices are automatically linked to your quotes, which saves you a lot of time and also gives you a sleek look.

After purchasing software for your invoicing, do you still feel like you don’t have enough time for everything? Start by making a good plan.